Telephone Log
Purpose: Track telephone usage and long
distance charges.
Master List File Name: PHONELOG
Format: 1 Page, 1 Part or multiple parts
Part of managing expenses is knowing where your money is
going, and whether a company who is billing you for a service actually performed the
service they claimed. A phone log helps you keep long distance charges in check, by
letting you know when calls were made (or received on a toll-free line), to whom, and
why.
Use: To use the phone log, each person
authorized to make long distance calls or each station in your company is given copies of
this form. As calls are made, the caller denotes the date, company that they called, the
contact person, area code and phone number. The start time and end time are entered in the
appropriate columns, and the total time is then calculated by the caller. When phone bills
arrive, the bill can be reconciled to the phone logs, and discrepancies can be
investigated.
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