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Stock Record Card

Purpose: Track inventory quantities

File Name: STKRECRD

Format: 2 to a Page, 1 Part

A stock record card serves as a perpetual inventory record for a specific garment. It is updated as quantities are added or used by production. Most companies will keep the stock record card for each item at the shelf that holds the item, although you can keep a central card catalog of all stock record cards.

Use: to use the stock record card, print these forms on heavy stock, and have them cut to provide a single stock record card on each sheet. For each garment you warehouse, create a stock record. As an example, for Hanes Beefy Tees in Red, adult sizes, you will need one stock record card for each size - small, medium, large and XL. Fill out the card, denoting the item's name, the stock number that your company uses to reference this item, and the size. In the minimum box, write the quantity that is the least amount of this item that you want in stock before you re-order, and in the maximum box, write the maximum number you want on the shelves at any given time. In the balance section of the first line, enter the quantity of this item that is currently in stock.

As new stock arrives, denote the date, order number, and quantity of garments received in this shipment in the appropriate columns of the "Received" section, and update the balance figure. As stock is taken to produce orders, enter the date, order number and quantity in the appropriate sections of the "Released" section, and update the balance. If the balance falls below the "Minimum" quantity, notify purchasing as to the amount now in stock, and the amount required to return the stock to the maximum level.

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