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Time Card

Purpose: Record of hours worked.

Master List File Name: TIMECARD

Format: 2 to a Page, 1 Part

Once you have employees in your shop, it is extremely important to track the number of hours for which you must pay them. Information collected on time cards will facilitate payroll, unemployment reporting, and workers compensation auditing.

Use: Print these cards on heavier stock, and have them cut so that each card occupies a single page. Have each hourly employee fill out a new time card at the beginning of each week. The employee should fill out the header information including name, social security number, employee number (if any) department in which they work, and which shift they work.

Each day, as an employee begins work, the time of day that they begin is printed in the "Time In" column. As the work day ends, the time that they stop working is denoted in the "Time Out" column. Either the employee or the supervisor can be made responsible for totaling the hours worked columns each day, depending on your individual situation.

This particular time card was designed to track the employee's activities for use in workers compensation auditing. Two additional main columns for "Production" and "Support" are shown. To use the auditing columns, the employee marks the percentage of their day that was spent in each activity. The total should equal 100%. This way, the payroll department can track the various industrial code usage employed in your shop for accurate reporting in each industrial code risk category your shop has been assigned.

If you do not use the auditing features of this card, you might wish to replace these columns with additional "Time In" and "Time Out" columns, to facilitate workers who must take time off during that day, this will allow them to sign in and out more than once each day.

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