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Art Department Log

Purpose: Track time used in the art department for billing purposes

File Name: ARTLOG

Format: Single Page, 1 Part

The keeping of good records is paramount to the success of any business. Keeping good logs in each department is no exception. Most art departments need to keep track of time spent on each project so that the client can be billed for the proper amount of time spent on his or her project. This would be easy enough if it weren't for one important fact: Most artists get interrupted.

That is where the Art Log helps keep time tracking fair. Each page of the Art Log contains 6 sections for tracking 6 different jobs. As a project is assigned to each artist, he fills out the header in the next available section of the log. Information included in the header includes the order number, customer name, an ID number for the artwork to be created, a description of the artwork, the date on which this job was assigned, and the due date. In a lower section of the header, spaces are provided for the placement location, number of colors, projected art time, and a check box as to whether this design is intended as a stock design or custom art. As the job progresses, the artist will fill in the remainder of the header information, recording the date that the art was sent to proof, date it was approved and the final output date.

Knowing that an artist will likely be interrupted, or will return to an artwork multiple times, spaces are provided to record the date, start time, and stop time of multiple work sessions. In these "session" areas, the total time for the session should be derived by subtracting the start time from the stop time, and recording it in the "total Time" section for the session. Once an artwork becomes approved, the total time for each session should be added, and recorded in the "Total Art Time" field of the form. A comments area is also provided.

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