Digitizer's Log Purpose: Track time used in the digitizing department
for billing purposes
File Name: DIGILOG
Format: Single Page, 1 Part
Whether you charge your customers by the hour or by the
stitch count for digitizing, it's important to know how long a design took to create to
ensure you are charging adequately for your services. A digitizers log performs that
service for you, and accommodates the fact that most designs are digitized in multiple
sessions, or may be edited after the initial programming.
Each page of the Digitizer's Log contains 6 sections for
tracking 6 different jobs. As a project is assigned to each digitizer, she fills out the
header in the next available section of the log. Information included in the header
includes the order number, customer name, an ID number for the design to be created, a
description of the design, the date on which this job was assigned, and the due date. In a
lower section of the header, spaces are provided for the size and placement location,
number of colors, projected digitizing time, and a check box as to whether this design is
intended as a stock design or custom art. As the job progresses, the digitizer will fill
in the remainder of the header information, recording the date that a sew-out was created,
and the date upon which the customer approved the final sew-out.
Knowing that few designs are created in a single session,
spaces are provided to record the date, start time, and stop time of multiple work
sessions. In these "session" areas, the total time for the session should be
derived by subtracting the start time from the stop time, and recording it in the
"total Time" section for the session. Once a design becomes approved, the total
time for each session should be added, and recorded in the "Total Digi(tizing)
Time" field of the form. A comments area is also provided.
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